Effective Board Portal Software
In an age where technological advancement is speeding up and rapidly, a board management tool is now regarded as the norm, not the exception in corporate governance. Boards that are thinking ahead are embracing benefits of such tools by moving away from paper-based processes and adopting applications for board meetings to streamline the way they work and manage information and collaborate with colleagues.
A well-designed online portal for board members can help board directors and committee members save time by removing the need to peruse the physical board pack or look through email threads for relevant information. It is a single source of truth that allows easy access to all relevant documents in preparation for meetings, manage tasks and collaborate with colleagues. The platform can also be accessed at any time and from any device. This makes it simple to stay informed about information at all time.
Boards deal with a lot confidential and sensitive information on a daily basis which is why it is vital that the system that they select has additional security measures to safeguard the security of their information. Board portals permit members to store files in an organized central location and then organize them into folders while the passwords are added to each file to safeguard it from unauthorized users.
Also, look for solutions that include an annotation feature. This lets users create notes and share them in real-time with others. A permanent purge feature mitigates risk by ensuring that deleted comments, annotations and discussions cannot be recovered from any server or backup files. Additionally, it’s important to find out whether the company you’re contemplating invests in ongoing development and support. You can do this by examining their reputation on forums, company rating sites and LinkedIn to find out how responsive they are.
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