If your business handles sensitive information about employees and customers, or has confidential documents on business accounts or deals it’s crucial to restrict access to these files from the eyes of anyone else. Even if employees are reliable and proficient in the area of document security just one small mistake to cause serious consequences to be incurred. Here are four tips to help you limit access to documents on electronic devices to avoid a security breach.
Utilizing multi-factor or two factor authentication protocols to gain access to data is an effective way to prevent criminals from viewing protected files. The extra layer of security keeps them from taking usernames and passwords to access confidential data. It also aids in compliance with laws like GDPR and HIPAA.
The requirement for eSignatures is a popular solution for companies that are keen to keep individuals who do not have permission from accessing private files. This lets businesses confirm the identity of the person before giving them access to confidential information. It also provides maximum security as any changes to documents can be identified.
Custom permissions can be used to increase security by you can look here allowing managers control over sensitive files being printed, copied and even opened. Limitations can be imposed on the kind of changes that a document can undergo such as changing text or design. Examine trails can also be added to these documents to allow administrators to track activities and find any unauthorised changes made.
This can be accomplished by applying the “clean desk policy” which ensures that all documents and papers are safely secured and locked away when an employee leaves their desk. This can be done by following the “clean desk policy” which ensures that all documents and documents are locked away or password protected when an employee leaves their desk and all devices, regardless of whether it’s a desktop computer, laptop or smartphone are cleared of any data before they are shut down or removed.
